Administrative Assistant

Administration · Cleveland, Ohio
Department Administration
Employment Type Full-Time
Minimum Experience Entry-level
Compensation DOE

Pease Bell, CPAs is a rapidly growing mid-sized accounting firm serving an expanding nationwide client base. Now with multiple offices and more than 130 employees, our priority is to provide the same exceptional quality of client support that has built our reputation in a crowded CPA marketplace.

 

Our diverse clientele engages us for specialized expert assistance in Accounting Advisory, Audit & Assurance, Business Consulting, Buy-Side Advisory, Employee Benefit Plans, Estate Planning, Mergers & Acquisitions, and Tax Compliance & Consulting. In addition, our services cover a variety of industries, including Construction, Distribution, Healthcare, Manufacturing, Motion Picture, Nonprofit, Real Estate, and services.


We are currently looking to add to our Administrative Staff. We are open to part or full-time, the work is M-Friday, with the possibility of overtime, and located in our Cleveland, Ohio office. 


Responsibilities: Performs a wide range of general office duties and administrative support


Data entry:

  • Enter various types of data into our workflow software.
  • Preparation of Power of Attorney general form

 

Mail:

  • Certified mailings: complete the form via the U.S. Post Office machine. Take certified mailings to the post office.
  • Fed ex mailings: prepare the label online via the FedEx website. Fields phone calls from Fed Ex about address questions, client change of address issues, etc. Take Fed Ex to the drop-off center in the building.
  • Ordering postage stamps (for client tax returns) via the USPS website.
  • Adding postage to the internal postage meter via Pitney Bowes website.
  • Prepare courier packages and arrange for pick-up/delivery.
  • Sorting and mailing of client tax organizers.

 

Working with pdf files:

  • Advanced level of working with electronic files; working with pdfs and pdflyer software.
  • Add electronic signatures to documents, edit, bookmark, and combine files in Adobe.

 

Printing various document files:

  • Printing files from the tax software for paper filing.
  • Going into the tax software, learning what files need to print for the paper filing of tax returns.

 

Phones:

  • Back-up to answering incoming phone calls, transfer calls, etc.
  • Assisting client calls with accessing their tax returns in the client portal, explaining and helping them with signature forms, and fielding questions on where to send paper-filed returns.

Miscellaneous:

  • Using our hoteling software to assist staff with reserving workstations and conference rooms.
  • Making reservations at hotels, conferences, booking flights, and hotels.
  • Assist fellow administrative team members with projects as needed.
  • Provide necessary support to all departments and offices of the firm, as needed.

 

 

Basic level of Microsoft Office Suite; Word and Excel

  • Knowledge of how to format charts in Excel.
  • Knowledge of working with and inserting electronic signatures in Word documents.

 

General office equipment

Solid knowledge of working with copiers, scanning, and multi-pages.

 

Requirements

Advanced level of working with pdf documents

Solid knowledge of Microsoft Office Suite

Team player; willing to do what it takes to get the work done

Flexible

Good communicator

Continuous learning and developing mindset


We offer competitive compensation and outstanding benefit programs, flexible work schedules, and excellent career advancement with growth opportunities for motivated individuals. In addition, continuing education and achieving professional certifications are encouraged.

To apply, please forward your resume to tperrine@peasebell.com

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  • Location
    Cleveland, Ohio
  • Department
    Administration
  • Employment Type
    Full-Time
  • Minimum Experience
    Entry-level
  • Compensation
    DOE